CashManager 2008 - New Features

Best practice for software management is to keep up to date with the latest version of software when it becomes available. This ensures that you have the latest features available to you and that we may assist you with any queries promptly.


New Features in CashManager 2008 (27 August 2008 build, v13.02)

Parent-Child Feature

The testing of this is now complete and the feature is available in the 18 July build to all users with the invoicing module.

The parent-child feature is for use with customer invoicing. An example of a parent-child situation would be where a user has a number of franchise stores as customers eg Mitre 10. Each Mitre 10 branch purchases goods from the user. The user invoices the Mitre 10 store but the Mitre 10 Head Office pays the invoices.

In this example, the Mitre 10 Head Office would be set up as the 'Parent' customer. Each Mitre 10 store would be set up as the 'Child' customer. The invoices can be created as normal but the customer statements are only produced for the Parent company.

To activate parent-child go to setup>options>invoicing and tick 'Activate Child-Parent customers'.
For each customer that you want to set up as a Parent, go to Customers>Add/Edit Customers. Set the 'Parent-Child box at the bottom of the screen to 'Parent'. Repeat this process for each child and set the box to 'Child'.

Overall Enhancements to CashManager 2008

• The Single / Multi company distinction has been modified. CashManager will come with a 3 company limit, in addition to any number of prior year files for those companies, and users who need more will be able purchase additional 'licences'. The number of licences used, and the number remaining, will appear on the Companies screen.
  Note: Customers currently using an existing multi-business option will not be affected by the 3 company standard limit i.e. CashManager multi users will always have unlimited companies available to them.
  
• The Companies screen will have an option to hide companies that have been through the year-end procedure.

Reports - General

• There is a new report in the Budget and Management Reports 'Actual / Last Year Comparison Report'.
• In the reports menu, the Chart of accounts list can now be 'sub sorted'. It has the ability to sort by name, sort by code, sort by group then name, sort by group then code.
• In the Trust Accounts version, the Account Details Report now has an option to sort by client Name as well as Code.
• In the Trust Account version, the Client Balances Report now has a bank account selection option.
• The Financial Statements section of CashManager Plus now has a tab for P&L Appropriation and there is a new Financial Statement group called P & L Appropriation.

Transacton Entry

• CashManager can now print receipts. When deposit slip printing is activated, a 'Receipt' button is available which will print a receipt for each deposit (3 receipts to a page). Receipt layout can be altered with assistance from Accomplish Support.
• When entering deposits to a deposit slip (deposit slip printing is turned on in Setup | Options | Deposit slip printing), the Bank and Branch fields will remember items previously entered here and will offer them in a drop down list.
• A starting bank balance can be entered when doing next years budgets.
• There is the ability to have the bank transaction reference number remain static for non-cheque transactions during data entry, rather than incrementing by 1. This is an option that can be set by the Support Team.

Bank Statement Import

• In Bank Statement Import, there is an option to alter the standard wording on imported transactions. By default, the wording is 'b/statement import' but this can be altered from Bank Account Setup.

Setup

• EFT Options have been moved to the Bank Account Setup area, allowing users to use the EFT payment facility for more than one bank account.

Invoicing

• For users using the Invoice log option rather than full customer/supplier ledgers, the Invoice Log Report now has an option to print invoices due up to today's date.
• There is now a 'back-order' field in the invoicing screen. If you need to send out an invoice showing your customer that of the 100 widgets they have ordered, you have supplied 80 and placed 20 on backorder you can now do that. There is a new field in the 'Adding Invoice line' screen called 'Quantity on Back Order'. The full installation of CashManager 2008 installs new invoice layouts with the backorder column included. If you are updating your system (as opposed to doing a full installation) the layouts will need to be manually changed. Please call the support desk for help doing this.
• The Calculator button is now available in the invoicing screen.
• For users with both Customer Invoicing and Supplier Invoicing activated, the invoicing screens use colour to remind the user which they are in (blue for Customers and red for Suppliers).
• Customers can now have credit limits. If a new invoice is being entered and the customer has reached their credit limit, a message will pop up stating the outstanding balance and the customer's credit limit.
• Customer invoice now has a pop-up message advising when a product's re-order level has been reached.
• In the Supplier Transactions screen, users can right click on a specific invoice to hold / unhold the invoice.
• Users can set a pop-up reminder telling them whenever CashManager is opened that there are supplier invoices due for payment within x days.
• When using Easysearch on Chart of Accounts, Suppliers and Customers, if you key in a completely non-existent code/name (eg KACE) before pressing F2, it now takes you to the first occurrence of the 'K' records.
• In Invoicing, Supplier Setup now has fields for phone and fax numbers.

Reports - Invoicing

• Customer Aged Analysis report now has an option to only print overdue customers.
• In Customer Reports, the Transaction List for quotes now includes a quantities column.
• In Customer Reports, the Product List now has an option to omit stock with nil balance.
• The Customer Product Listing report now shows the unit cost price, the sell price, the gross profit and the gross profit percentage.

Backup

• There is now an option to create a new folder when backing up.